Share files, folders, and photos with friends and family. No more large email attachments or thumb drives—just send a link via email or text. Create your best work with the latest versions of Word, Excel, and other Office apps. Plus, get 1 TB of cloud storage, document sharing, ransomware recovery, and more with OneDrive. Use your mobile device to scan and store documents, receipts, business cards, notes, and more in OneDrive. Look for features that let you:. A recent survey of information workers and IT professionals found that they spend an average of 4.
Make sure your file-sharing software has built-in search and discovery tools that help you quickly track down your files using keyword or dates. Very few of us work in a bubble. So make sure your online file-sharing software lets you:. Make sure your software includes a version history option for popular Office files, as well as PDFs, CAD files or even your photos and videos.
The history should clearly show the date of the previous revisions, who it was modified by, and the size. If you find one accidentally edited, you should be able to easily find and restore the one you need for up to 30 days.
Working from home has made tools like file-sharing, online meeting solutions and collaboration software invaluable. Block download prevents people from downloading the file or folders they have access to. Unchecking this box means that people can download the files onto their devices. Set expiration date lets you set a date for the link to expire. After the date you set, the link won't work anymore and you will need to create a new link for users requiring access to your file or folder.
Set password letsyou set a password to access the file. When a user clicks the link, they will be prompted to enter a password before they can access the file.
You'll need to provide this password separately to anyone you want to share the file with. Open in review mode only limits people to leaving comments and making suggestions on the file. If someone already has editing permissions for the document, selecting Open in review mode only will not prevent them from making edits.
For them, the document will open in edit mode. Shortened URLs are useful for sharing via Twitter. Choose this option if you want to send an email invitation to people or groups and keep track of who you invited. This also lets you remove permission for specific individuals or groups later if you need to. In the Name, group or email field, start typing the email addresses or contact names of people you want to share with.
When you begin to enter info in the box, you can also choose a contact from the list that appears. If you're using OneDrive for work or school, you can change the link permissions. Select an option for who you want to give access to with the link:. You can also set editing permissions on the previous screen. Under Send link , next to the Name, group or email field, select the pencil icon to change the editing permissions for the people or groups you have entered.
Note: This option is only available for work or school accounts and if you don't allow editing. If you have trouble sharing from Outlook.
If your Microsoft account is set with Family Safety, and your parent has turned off contact management, you can only share items with people who are already on your contact list. Please respect copyright and be careful what you share online. Copying or sharing unauthorized materials violates the Microsoft Services Agreement. When you share folders with Edit permissions, people you share with can add the shared folders to their own OneDrive.
This lets them keep the folder alongside their own folders and items, easily move items between folders, and more easily work on it offline. Any updates they make sync with the shared folder, so everyone with access to the folder is up to date. Tip: The recipient can add shared folders to their OneDrive, not individual files. If you want the recipient to add files to their OneDrive, put the files in a folder first, and then share the folder.
Share files in OneDrive for Android. Share files in OneDrive for iOS. Share files in OneDrive for Windows mobile devices. See also Office advanced protection. Unable to share OneDrive files. If you still need help, select Contact Support to be routed to the best support option.
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