Cdm safety file




















It should also set out how the site and the work should be planned and managed to ensure the health and safety of all concerned with the project or anyone whose health and safety may be affected by the project activities.

Contractors must comply with the construction phase plan in order to ensure, so far as is reasonably practicable, the health and safety of their employees, any other workers on site and the public, and must supply information as relevant to their work method statements and risk assessments to the principal contractor for inclusion within the construction phase plan. Contractors should inform the principal contractor of any shortcomings they identify in the construction phase plan.

The Principal Contractor has an absolute duty to prepare the Construction Phase Plan prior to construction commencement, and develop, communicate, implement and amend the plan as necessary to maintain its sufficiency to effectively plan, manage and monitor the construction work. This should ensure that the work is performed, so far as reasonably practicable, without risks to health and safety. The law says that every business must have a policy for managing health and safety.

A health and safety policy sets out your general approach to health and safety. It explains how you, as an employer, will manage health and safety in your business. It should clearly say who does what, when and how. If you have five or more employees, you must write your policy down.

If you have fewer than five employees you do not have to write anything down, but it is useful to do so. In its simplest terms, a safety policy is a statement and commitment that you are implementing suitable health and safety arrangements in your workplace for the protection of your employees and others affected by your works. Firstly it should have a Policy Statement, this is sometimes called your general statement of intent.

This sets out how you intend to manage the health and safety aspects of your business. It will say how you will tell people about the Policy, your Safety aims and goals, and commit you to ensuring the health safety and welfare of your employees, contractors and those affected by your work. The final part of your policy identifies the arrangements you have in place to manage and control the risks to the health and safety of people carrying out your activities or who might be affected by them.

You must review the Policy at least annually or more often if something changes that could affect people. These regulations show people in construction work what they need to do in order to protect themselves from harm, and others who the work affects.

Organisations or individuals can carry out the role of more than one duty holder, provided they have the skills, knowledge, experience and the organisational capability necessary to carry out those roles in a way that secures health and safety. There are really 5 key duty holders under CDM you need to know about, some duty holders are appointed automatically, and some need to be appointed in writing.

Each duty holder must coordinate and cooperate with each other, to share information, like health and safety hazards and risks, and work together to achieve health and safety goals. CDM makes a distinction between commercial clients and domestic clients. Client duties apply in full to commercial clients for domestic clients the duties normally pass to other duty holders. A commercial client is any individual or organisation that carries out a construction project as part of a business.

These arrangements include:. For notifiable projects where planned construction work will last longer than 30 working days and involves more than 20 workers at any one time; or where the work exceeds individual worker days , commercial clients must:. A designer is an organisation or individual whose business involves preparing or modifying designs for construction projects, or arranging for, or instructing, others to do this.

Designs include drawings, design details, specifications, bills of quantity and design calculations. Designers can be architects, consulting engineers, quantity surveyors and interior designers, or anyone who specifies and alters designs as part of their work.

They can also be principal contractors, specialist contractors, tradespeople or even commercial clients, if they get actively involved in design work for their project. A principal designer is a designer who is an organisation or individual on smaller projects appointed by the client to take control of the pre-construction phase of any project involving more than one contractor.

Principal designers have an important role in influencing how risks to health and safety are managed throughout a project. Design decisions made during the pre-construction phase have a significant influence in ensuring the project is delivered in a way that secures the health and safety of everyone affected by the work. In doing so they must take account of relevant information such as an existing health and safety file that might affect design work carried out both before and after the construction phase has started.

A principal contractor is appointed by the client to control the construction phase of any project involving more than one contractor. Principal contractors have an important role in managing health and safety risks during the construction phase so they must have the skills, knowledge, experience and, where relevant, organisational capability to carry out this work.

A contractor is anyone who directly employs or engages construction workers or manages construction work. Contractors include sub-contractors, any individual self-employed worker or business that carries out, manages or controls construction work. They must have the skills, knowledge, experience and, where relevant, the organisational capability to carry out the work safely and without risk to health.

Contractors and the workers under their control are most at risk of injury and ill health from construction work. Contractors therefore have an important role in planning, managing and monitoring their work to ensure any risks are controlled.

A worker is anyone working for or under the control of a contractor on a construction site. Examples of workers include: plumbers, electricians, scaffolders, painters, decorators, steel erectors and labourers, as well as supervisors like foremen and charge hands. Workers have an important role and should take an active part in helping to manage health and safety risks.

CDM applies to every construction project but not every construction needs to be notified — more on that later. What comes up must come down. And just as you have managed health and safety when building, the same must be done when removing and dismantling the structure and the things inside it.

Installed equipment will be replaced and removed, and eventually, the building might be too. Services are a health and safety concern on any project because they are often hidden. In walls. Under floors. In the ground. You can help reduce the risks to future building and site owners by providing this information for your project, as you know where things have been installed.

Where cables have been run. Where access points are. Where shut off valves are located. The final plans for the project show what has been built, where plant and equipment have been installed, where access to voids, shafts and other serviceable parts of the building are.

You can keep a record of the information received with our CDM health and safety file checklist. Your health and safety file should not be 'padded out' with irrelevant information. Information that has no impact on the future safe use of the structure or future construction works.

For example, your health and safety file is not required to contain:. Some items that are not required to be included in the health and safety file by the CDM regulations may be useful to the client, for example, maintenance manuals and operation information not related to health and safety.

The more organised and relevant the health and safety file is, the better it will be and more useful for helping future work be carried out safely.

Still unsure or need help with CDM on your project? Use our free CDM duty holder guides. There should be enough detail to allow the likely risks to be identified and addressed by those carrying out the work and be proportionate to those risks. HSE stress that the HSF should not include things that will be of no help when planning future construction work such as pre-construction information, the construction phase plan, contractual documents, safety method statements etc.

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